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Five Ideas to Improve Meeting Productivity

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The whole world is constantly participating in meetings. “Let’s have a meeting,” “I am in a meeting,” “Call you right back after the meeting,”

Five Ideas to Improve Meeting Productivity

They are statements you hear all the time. Sometimes, it makes me wonder if most everyone I know is so often in one meeting or another who then, in heaven’s name, is minding the, proverbial, store? Who is building the bridges and who is baking all the bread in the world?

The truth is that a lot of time, across the world, is being wasted in and during meetings. Should we be able to salvage all the wasted energy from the din and noise generated during meetings then we would have no energy crisis. We’d be cutting down lesser trees, digging up lesser oil and, leaving lesser carbon foot-prints on the face of this lovely planet. The air will be cleaner, the oceans will start cooling down and the birds won’t always have to fly south.

A typical meeting usually starts late and it involves catching up with others, waiting for the late-comer, listening to his excuses and a traffic-report of the city; bringing him up to speed, ordering coffee, re-reading the minutes of the last meeting, plugging the computers, logging onto the net and rushing through the true agenda so as to catch up with the next meeting at another venue…ad nauseam.

If this is even partially true for you then here are five quick ideas to bash up the beast of bad meetings. Five ideas is a good number because it represents the number of sensory inputs and outputs and research in the field of neurosciences has shown that the conscious mind can only juggle and manage seven plus minus two chunks of information at a given moment.

Idea One: Email everyone, a substantial time before the meeting, a five-point agenda that is more illustrative than narrative. Use sketches, diagram and flowcharts because pictures are easier to remember than words. Assign expectations and tasks for every individual. Keep it simple and to the point.

Idea Two: During the meeting issue a little more detailed version of the same illustration to everyone with their roles and tasks color segregated. Allow space for that individual to make and takes notes. Look up Edward De Bono’s ‘Six Thinking Hats’ and use the science behind Five of those hats. Throw out one of the hats or use it as a pan to collect penalties from the late-comers and hecklers in meetings.

Idea Three: Choose one big, hairy goal for the meeting and less than three minor goals to be achieved as outcomes of the meeting. Hang a large sign of the big, hairy goal where everyone can see it before and during the meeting. The large visual aids focus, and like bees to honey, such that everyone will keep directing their conversations to the big, hairy goal. The minor ones will easily fall in place just like dominoes do. You have heard this, “Don’t Sweat the Small Stuff.”

Idea Four: Allow a few minutes before the meeting ends to stamp “Done!”on the big, hairy goal sign and the small illustrative notices that you sent out. Capture the outcomes of the meeting in an illustrative format and sketch out the measures and the next, big hairy goal for the next meeting. Oops, scratch out the last sentence! Your every meeting should be good enough for you and your team never to meet again.

Idea Five: All research, option generation, plans, milestones, measures are elements of cerebral thinking but true choices are made from the depths of our hearts. Treat each other with respect, kindness and empathy so as to nurture their emotional sides and also allow deeper experience and wisdom to evolve. Sure, shoot down the late-comers and the hecklers too!

Practice these five ideas if you like or chuck them out the window. It is best to just roll up your sleeves and bake that bread, build those bridges or chill by the beach instead of participating in meaningless, chaotic meetings.

Here’s hoping your meetings are always lean, mean and the rest of the year be happy, healthy and and very productive for you and your teams!

Raju Mandhyan
www.mandhyan.com
Unleashing Comunication Excellence!

Beyond the Gift of Gab

I must confess that I didn’t just wake up one morning and discover that I had the ability to sell, influence people’s minds positively and thus create real value during execution and delivery of promises made.

Subtle Closing Strategies to Soar Beyond Your Sales Targets

The process from a distance seemed easy. It seemed all that you had to do was look good and talk good. In fact, I remember one of my

bosses sending me off to distant lands with a referral note to potential customers and claiming in the note that the carrier of the letter, yours truly, had the gift of the gab! It took me years, if not decades to figure out that selling and creating value was way beyond being just having a gift of the gab. Selling was and still remains way beyond looking good, listening good and speaking well.

 

Selling takes imagination, understanding, empathy, patience, open-mindedness, creativity, honesty, commitment, courage and a deep ability to lead, inspire and create value not just for yourself, but for the customer and the world at large.

After years of beating the streets, so to say, when I figured I had acquired a few of those above mentioned skills and competencies I plunged into a journey of learning the elements of fine communications, human behavior and the dynamics of diverse businesses in the marketplace called the world.

To teach, train and coach others into these principles and practices I dove headlong into the fields of neurosciences, neuro-psychology and discovered how they were all so related and intertwined. How efforts in one area would impact and improve human performance in another area and eventually into the marketplace.

This book waited years to be born and I must confess the labor pains were severe and excruciating. Now, as I lay my eyes on this finished product I feel like bits and pieces of experience, wisdom and the hidden sciences of success that lay in my bone marrow and my heart have taken form and can serve others.

Thus, I place this, the HeART of the CLOSE on the table, on Amazon for you, the reader, to feast upon and then go put on your super sales-person cape and create value in this beautiful world.

Raju Mandhyan

May 2016, Philippines.

 

 

 

My upcoming public workshops:

InSpire Like a CEO: http://www.genesistrainingevents.com/Raju/inspire.html

Appreciative Leadership: http://www.genesistrainingevents.com/Raju/AL.html

 

My books also available on Amazon: http://goo.gl/OZSMj8

Posts on Facebook: https://goo.gl/MXQEqU

Talks on You Tube: https://goo.gl/dVclfm

Choice Clips from ExPat InSights :  https://www.youtube.com/watch?v=vjf3sHaZBSo

Stories as Strategies for Selling and Marketing:the HeART of STORY

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Ever since the first salesperson stood up on a soapbox and plugged away the scripted benefits of a heal-all, cure-all and save-all snake oil, people have become wary of commercials. They are tired of producers and salespersons pushing new products with added features in their faces. Commercials have not just invaded our homes through magazine, radio, and TV ads; they have also appeared on our dinner place-mats, sports arenas, and our hand-held devices and phones.  A former actor-comedian John Cleese, now a professor of creativity and marketing, claims marketing professionals are aware that 70-80% of their commercials and advertisements have no direct impact on sales. Yet, according to him, marketing and advertising professionals continue plaguing the world with commercials for the sake of keeping their industry alive.

Connect, Engage and Influence your World Creatively!

The same is true about other forms of direct selling, whether to individual customers or large businesses.  Salespeople keep on making linear, unidirectional, hackneyed presentations about how useful, and beneficial their products are without being concerned if all the noise they make with their flyer distributions, PowerPoint presentations, and product demonstrations make any impact at all. The truth is buyers do not buy when they are told to or sold to. They buy when their minds, memories, and emotions do a pivot upon hearing a story. It is a story that reaches out and touches them, and it is that story that engages them and turns their hearts around.

A very simple example might be that of a salesperson talking about how good the location, the construction, the price, and the potential appreciation of a piece of property is.  The same salesperson becomes amazingly more effective when he explains how the former owner, Mrs. Anderson, personally supervised the construction of the place. He can follow with another story about how the present price–much lower than the current market value– helped Mr. Smith sell his property down the street with a whopping 25% gain within a year of having purchased it.

The whole tenet of wrapping real, valuable truth in the colorful images of a story promotes the truth easily and happily.  The stories, of course, must be relevantly parallel and put across a simple, honest truth—buying the product makes good sense.

So, next time on site visit to one of your properties:

  1. Dig through the history of the property and the people that used to live there.
  2. Who were they? What was their life like? What experiences did they have in that house?
  3. Chose the happy, productive and life-changing events that occurred in that house.
  4. Tell those stories to the new, potential owners.
  5. Back up the story with the numbers and paint a picture of a happy future they can have in that home.

For more such ideas and insights to hone up your influencing skills take up storytelling as a hobby and a practice.

Here’s the book Amazon: the HeART of STORY 

 

 

 

Warm, Cold Calling

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A week before last Christmas I was in the middle of a training session in Mumbai, India when my silent phone lit up with an incoming call. During the break I noted that it was from an unknown number from the Philippines. Instead of asking an impolite “Who is this please?” I sent an SMS saying, “I am in the middle of a meeting-how can I help?”

“You can help me buy a cocktail dress,” came back a prompt reply. This time, since I didn’t recognize the incoming number I responded with an impolite, “Who is this please?” “Pamela,” came back a quick response. Thinking this was someone from my family or friends, I responded with, “Right. Ha ha ha, and a Ho ho ho to you too!”

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The Map & the Reality

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One of the principles I put across in most of my workshops is that it is fine to mindlessly mouth the adage that change is the only constant in the world. What we do not realize that change is not just a constant but that there are multiple realities and all that we perceive to be realities are also constantly changing. Thus, everything we perceive or “map” to be our reality is not what others perceive it to be. And, not only do these internal maps or perceptions differ but they are also, always, in a constant, frenzied flux. It’s as if all our individual minds are like frenzied snow-globes of different kinds and then we all live, work and progress inside a huge snow-globe called life.

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Intention and Action in Sales

I am a big believer in the power of intention. Of course, believing in the power of intention does not, for me, cross out my faith in the power of action and my trust in taking action. Intention is the non-tangible seed and action is that aspect of all successes that is visible and measurable. Thus, without the right intention, your actions can be insipid and your outcomes can amount to zilch. Nada. Nothing!

In sales and selling when approaching new clients, analyzing their needs and presenting them with options or, even, solutions your true and authentic intentions will have a direct correlation to all outcomes and to the closing of the sale.

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Five Questions on Sales Coaching

It has been an interesting day one at the 5th HeART2HeART Sales Management & Coaching workshop at the Ascott in Makati, Philippines. Though I have talked many times about the various aspects of coaching at several venues still the questions that come up from a brand new audience create brand new opportunities for deepening and broadening my understanding of the field.

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Sales Coaching, a Calling

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The real value underlying coaching others, especially your sales teams, is the fact that while you are helping, guiding and nurturing others into being their own best and unleashing personal resources for personal success, is that you as a coach, as a leader learn thrice as much. These are just three of the things that happen to YOU when you coach others:

  • Your own insights into the finer nuances of selling skills multiply exponentially.
  • You become a more cautious and a careful person and develop an uncanny ability into seeing what others need, what others say and how others express themselves.
  • You also learn to assimilate information in a dynamic and a holistic way.

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I hate brocolli!

I hate brocolli! I hate the sight of it. I hate it’s name. “Brocolli?” What is that? It sounds like some tropical disease. Like, “He’s got brocolli between his toes. She’s got brocolli in her armpits.  But then again, we do know its good for us. Its green and healthy for our insides and for our cancer fighting cells. And, some claim, it adds and multiplies brain cells.

Similarly, in my work-life there are things that I know that there are things we must do which will be good for us. Like learning to and keeping proper accounts. Learning to and keeping proper records and files of projects and programs. And, for professionals and small business owners like me, learning to build an active website and sustaining, nurturing it over time.

I hate brocolli!

I hate brocolli!

I knew this. I was told this, many a times, years ago by colleagues and friends in the industry and yet I kept thinking _assigning this to a professional or a professional team would be the smart thing to do. And, boy was I ever wrong! Nearly every other year, I’d look for to outsource this work and they’d come back and pick my brain, have me do the thinking, the brainstorming and making the website work for me and my business. ” At first I was doling out money in spades and getting aesthetically impressive returns. Then I tightened my fist and began to get function but no charm and no ease. All through, in the back of my head, I kept thinking…”I wish I was computer savvy. I wish I understood the internet as well as they do. I wish I were Generation X or Y or Z. I wish I weren’t a late-bloomimg baby boomer baby! Grrr!

Website building, maintenance and the world of internet marketing loomed over me like a huge clump of rotting brocolli.

Yet, a small voice kept telling me, “Go ahead, take a bite and start chewing. Go ahead, roll up and your sleeves, tie a nappy around your neck and dig in!

So, two week ago, I rolled up my sleeves, put a nappy around my neck, put on my reading glasses, plugged in the earphones and hauled my lap top closer to me and began clicking, punching, rewinding, undoing, doing, highlighting, reading, taking a power nap in between, and clicking, punching, rewinding, undoing, doing, highlighting, reading, listening until it began to make sense, until it began to take shape.

What you are browsing through right now is a still a rough draft, a skeleton of what is yet to come and grow. In essence, not only am I learning to eat my brocolli but I am also learning to plant, grow and make it flourish organically. That’s the way to go when it comes to learning and succeeding at something you consider hard and something that you figure you can set aside and a let divine intervention resolve it for you. No sirree! It doesn’t happen that way.

Can this same principle be applied for accounting, book-keeping and or maintaining records. Yes!
Nothing is more empowering and liberating than tackling any and all kinds of huge, ugly brocolli clouds that loom over you and slow you down. Hate that brocolli? Eat it first! It’s good for your soul;)

Inner Sun

An Unbalanced Life.

Most everyone is focused on living a balanced life. What exactly is a balanced life? Twenty fours divided equally between work, play, family, personal needs and service to the world? Or, is it stress at work, peace at home?